Address:
Mission Oaks Recreation and Park District

Enterprise System Catalog:

Vendor and product:
Peak Software, Sportsman
System purpose:

Registration program for recreation and sports activities as well as renting facilities and sports fields. Used for customer payment and refund purposes.

Categories/types of data:

Customer contact information and program history, Names of program participants.

Dept./primary custodian:
Administration and Recreation
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Microsoft, Office 365
System purpose:

Help create and store source documents for Employee and Volunteer contact information, payroll records, claims information, budgets, schedules of work, timelines for projects. Basic word processing for public documents and reports. Creation of visual reports.

Categories/types of data:

Source documents for employee and volunteer contact information, payroll records, claims information, budgets, schedules of work, timelines for projects. Basic word processing for public documents and reports. Creation of visual reports.

Dept./primary custodian:
Administration and Recreation
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
SAP, Compass
System purpose:

HR and Finance

Categories/types of data:

Human Resource and Finance documents

Dept./primary custodian:
Administration and Finance
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Microsoft Office Pro, Outlook, Access, Excel, Powerpoint, Presentation, and Word
System purpose:

Calendar, contact management, email management, database management, spreadsheets, presentations, flow charts, and word processing.

Categories/types of data:

Calendar, contact management, email management, database management, spreadsheets, presentations, flow charts, and word processing.

Dept./primary custodian:
Administration and Recreation
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Adobe, Acrobat Pro DC
System purpose:

PDF creation and editing

Categories/types of data:

PDF creation and editing

Dept./primary custodian:
Administration and Recreation
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Canva, For Teams
System purpose:

Marketing- Social Media, website, flyers for schools

Categories/types of data:

Images, templates, editing abilities, program information

Dept./primary custodian:
Recreation
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
WhenIWork, Standard Scheduling
System purpose:

Scheduling

Categories/types of data:

Staff phone numbers, emails, names

Dept./primary custodian:
Recreation
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Constant Contact, Core
System purpose:

Marketing and email blasts to subscribed users and customers

Categories/types of data:

Names and email addresses

Dept./primary custodian:
Recreation
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
WorkBright, Applicant tracking and onboarding
System purpose:

HR program. Applicant tracking system and onboard employees.

Categories/types of data:

Employee contact information and onboarding forms.

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Zoom, Pro
System purpose:

Video program for recreation and program activities.

Categories/types of data:

Programs and Meetings

Dept./primary custodian:
Administration and Recreation
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Brightly, Energy Manager
System purpose:

Other employees can update maintenance workers with facility issues that need to be taken care of. Can allow employees to schedule a specific date and time that a center is available to have maintenance work done.

Categories/types of data:

Notifications for needed facility updates.

Dept./primary custodian:
All
Frequency of collection:
As needed
Frequency of update:
As needed