Recreation Coordinator (Full Time) Youth and Teen Programs

JOB TITLE:              RECREATION COORDINATOR

FOCUS:                     YOUTH AND TEEN PROGRAMS, SPORTS, SPECIAL EVENTS, MARKETING

DIVISION:                RECREATION

FLSA CLASS:          NON-EXEMPT

STATUS:                   FULL TIME

SALARY RANGE:  $16.08-$19.54 Hourly

 

DEFINITION:

Plans, organizes, promotes and coordinates a variety of District recreation programs, community services, and special events; performs one or more major technical and/or administrative support functions for designated program area(s) such as program and/or facility scheduling, coordination of billing activities, budget development and administration support, and/or development and validation of payroll for signature approval; participates in the recruitment, selection and training of part-time and seasonal staff, contract instructors and volunteers; supervises, guides and evaluates the work of seasonal and part-time staff and volunteers; provides daily oversight to program activities, evaluates program effectiveness and develops change recommendations; prepares a variety of reports, schedules and other administrative materials; establishes and effectively maintains a variety of program records and files; develops and distributes public service announcements and other marketing materials to promote assigned programs; responds to requests for information pertinent to District recreation programs and services and related policies, procedures, schedules and fees; independently resolves customer issues and complaints or refers for resolution to appropriate District staff; performs special projects as assigned and related work as required.

 

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the part-time Recreation Coordinator classification by a greater scope of responsibility and higher levels of authority and autonomy exercised in the performance of assigned duties and responsibilities. This classification is further distinguished from a Recreation Supervisor, which is a first-level exempt program supervisor with responsibility for the development and administration of a major recreation program and related services and the provision of supervision and guidance to incumbents allocated to the Recreation Coordinator classification.

 

SUPERVISION RECEIVED AND EXERCISED:

Recreation Coordinator works under the general direction of the Director of Recreation and one or more Recreation Supervisors, though are expected to work effectively under minimal supervision. Works within a framework of standard District policies and procedures. This position may supervise and evaluate the work of non-exempt part-time and seasonal staff, contract instructors, and volunteers.  

 

ESSENTIAL JOB FUNCTIONS:

Responsibilities and duties may include, but are not limited to, the following:

  • Plans, organizes and coordinates assigned youth and teen recreation programs and/or community service activities and provides input to the development of program and operational policies and procedures.
  • Provides oversight to program activities; evaluates the success of assigned program area(s) on a regular basis and develops recommendations for necessary changes and adjustments to enhance program effectiveness.
  • May assist in the recruitment, selection, supervision and training of part-time and seasonal staff, contract instructors and volunteers; evaluates staff performance as assigned, works with employees to correct deficiencies and/or recommends corrective action.
  • ·         Assumes responsibility for the performance of one or more major technical and/or administrative support functions for assigned program area(s) such as program activity and/or facility scheduling, coordination of billing activities with other program or operating units, and/or development and validation of payroll for signature approval.
  • Provides input to the development of program budget(s); monitors and controls expenditures as assigned; orders program supplies and equipment as assigned; maintains an appropriate supplies inventory; generates and maintains a variety of budget related financial records and reports.
  • Prepares annual, monthly and weekly activity and staffing schedules; prepares a variety of administrative and statistical reports, correspondence, and other materials as assigned; establishes and ensures the proper maintenance of all program files and records.
  • Responds to requests for information relative to District recreation programs and services and related policies, procedures, schedules and fees; resolves customer issues and complaints or refers for resolution to appropriate District staff.
  • Coordinates the scheduling and supervises the use of recreation facilities for assigned programs; works with the staff of the Park Maintenance Division to ensure the safety, security, cleanliness and orderliness of District facilities.
  • Coordinates the scheduling and supervises district social media and website marketing pieces for program areas. 
  • Promotes and markets a variety of existing and new recreation programs and services; develops and distributes press releases, public service announcements, print and digital marketing materials to facilitate public awareness of available programs and services.
  • Establishes and maintains effective relationships with community groups to identify recreational needs; develop appropriate new programs and obtain feedback on current programs and services provided.
  • Schedules and reserves facilities, vehicles and equipment as needed to effectively implement programs.
  • Solicits funds, services or other donations from public and private organizations and individuals to sponsor or help sponsor recreational events.
  • Performs special projects as assigned and other job-related duties as required. 
  •  

NON-ESSENTIAL JOB FUNCTIONS:

  • Participate and assist with the coordination and implementation of some internal staff/board/volunteer activities that revolve around recognition, appreciation, fun, health and wellness.
  • May represent the District’s recreation programs to community groups.

 

EDUCATION REQUIREMENTS:

Education and Experience Guidelines: Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical path to obtain the required knowledge and abilities would be:

  • A Bachelor’s degree required within 1 year of employment.
  • At least two years of responsible experience in working with public recreation services and youth programs is highly desirable.

Knowledge of:

  • Principles, practices and procedures of planning and supervision of recreation programs and services.
  • Principles and practices of effective supervision, training and performance evaluation.
  • Effective and appropriate public contact and telephone techniques.
  • District policies, procedures, operations and programs.
  • Laws, rules and regulations relative to recreation programs and services.
  • Modern office practices and procedures.
  • Personal computer operation and software applications.
  • Filing methods and recordkeeping systems to effectively maintain a variety of administrative records.
  • Effective and appropriate social media marketing techniques.

Ability to:

  • Assist with the planning and implementation of assigned recreation programs, services and events to meet the needs of the community.
  • Coordinate and supervise the functions and activities of assigned recreation programs.
  • Assist with the recruitment, selection, training, supervision and evaluation of staff.
  • Analyze problems, identify alternative solutions and potential consequences and take appropriate corrective action.
  • Interpret and explain District and program policies, rules and procedures.
  • Effectively communicate, both orally and in writing.
  • Research and develop effective marketing materials and a variety of program schedules and administrative materials.
  • Establish and maintain a variety of administrative records, files and reports.
  • Effectively operate a personal computer and other standard office equipment.
  • Establish and maintain effective working relationships with those contacted during the performance of work duties and responsibilities.
  • Perform essential duties of job without causing harm to self or others.

 

SPECIAL REQUIREMENTS:

Possession of the category of California Driver’s License required by the State of California Department of Motor Vehicles to perform the essential duties of the position. Continued maintenance of a valid driver’s license and compliance with established District vehicle operation standards are a condition of continued employment.

Possession of current CPR and First Aid certifications will be required within a specified time upon employment.

 

ENVIRONMENTAL CONDITIONS:

Incumbents perform some job duties indoors in a temperature controlled office environment. They perform some duties outside with exposure to varying climate and temperature conditions and to dust, constant noise, moving objects and other vehicles.  Incumbents work with equipment powered by electricity and are in close contact with program participants, volunteers and District staff. Incumbents frequently operate a vehicle for travel to various sites. They may be required to set up booths, move furniture and carry supplies and equipment for special events.

 

PHYSICAL REQUIREMENTS:

On a daily basis, the essential duties of a Recreation Coordinator require the ability to sit for extended periods; to twist to reach files and equipment; to use hands and arms to reach in any direction; to repeatedly use both hands and finger dexterity to operate equipment; to verbally exchange ideas and information; to hear to receive detailed verbal information and instruction; to use a full field of vision to view objects within one foot to arm’s length and to differentiate basic colors and shades of color; to frequently see beyond 20 feet to direct and oversee sports and/or recreation activities and/or events; to   lift, carry, push, pull, and grasp a variety of objects weighing an average of 10 to 25 pounds. Must occasionally have the ability to feel the attributes of objects by touch; maintain body equilibrium to prevent falling; and be able to walk, climb, stoop, kneel, crouch, and stand.

 

Note: The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an inclusive list of all duties, responsibilities and skills required of incumbents. In accordance with the Americans with Disability Act, reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential job functions.

 

Probationary Period:
The probationary period for this classification is one (1) year.

 

How To Apply :    
To Apply: Interested applicants can apply by submitting a District application (found online at morpd.com) and resume. Applications shall be sent to Debra Tierney, Office Manager at (redacted), or they can be hand delivered or mailed by using U.S. Mail, to the MORPD District Office at 3344 Mission Ave., Carmichael, CA., 95608.