Skip to main content

Finance Manager - closes at 4pm August 14, 2020

JOB TITLE:             FINANCE MANAGER

DIVISION:                ADMINISTRATION

FLSA CLASS:          EXEMPT

STATUS:                   FULL TIME

SALARY RANGE$27.07-$32.90 Hourly

APPLICATIONS DUE:  We are accepting applications until 4pm, Friday, August 14, 2020.

DEFINITION:

Plans, organizes, controls, performs and supervises the District’s financial recordkeeping activities; coordinates the District’s purchasing, accounts payable and accounts receivable functions and maintains related documents and records; establishes operating policies and procedures for functional area of responsibility and, as member of the District management team, participates in the development of District policies and services; provides direct supervision to clerical account staffing performing accounts payable and accounts receivable activities; tracks and maintains information on Capital Improvements, Fixed Assets, and District inventory; performs special projects as assigned; and performs related work as required.

DISTINGUISHING CHARACTERISTICS:

This single-position first-level management classification is responsible for overseeing the District’s financial recordkeeping, accounts payable, accounts receivable and purchasing functions and maintenance of capital asset and inventory records.

SUPERVISION RECEIVED/EXERCISED:

Receives general direction from the District Administrator within a framework of broad policies and general objectives. Incumbent exercises direct supervision over Account Clerks performing account payable and account receivable activities and provides technical guidance to District management and staff.

ESSENTIAL JOB FUNCTIONS:

Responsibilities and duties may include, but are not limited to, the following:

  • Plans, organizes, directs and oversees the District’s financial recordkeeping and reporting functions; coordinates accounts payable, accounts receivable and purchasing activities; and coordinates financial functions with other District operation and functional units.·
  • Develops and recommends operating policies and procedures for the District’s fiscal recordkeeping, accounts payable, accounts receivable and purchasing functions; and participates in the development of District policies and services as member of the District management team.·
  • Selects, assigns, motivates and evaluates the performance of subordinate clerical accounting staff; provides or coordinates provision of employee training; works with employee to correct deficiencies and implements or recommends corrective action.
  • Prepares, reviews, and processes various accounting documents such as journal vouchers, billings, reports, purchase orders, work authorizations, fixed asset input forms and claims.·        
  • Reviews and reconciles reports and records for accounting errors and compliance with standard accounting principles, laws and contracts; determines appropriate and necessary corrective action.
  • Responds to inquiries from customers, service providers, financial institutions, governmental regulatory agencies and other public entities regarding accounting reports and procedures, billings and payments.
  • Performs fund and budget transfers within proper controls and established guidelines.
  • Oversees and participates in revenue collection and maintenance of related ledgers and records; reconciliation of receipts; preparation, validation and documentation of bank deposits.
  • Oversees the closing of financial records at fiscal year-end; assembles materials and provides financial record details to assist external auditors conducting periodic and year- end audits; and assists in the preparation of responses to reportable audit findings.
  • Administers Trust Accounts; petty cash fund, and postage meter fund; reconciles and maintains key vendor accounts; and establishes and maintains credit accounts with various vendors on behalf of the District.
  • Establishes and maintains a variety of records and files including Capital Improvement, Fixed Asset and District inventory records and project files.
  • Prepares, administers and controls the operating budget for the Fiscal Unit; and participates in the development of the District’s annual operating budget.
  • Represents the District in a variety of contacts with the public, community organizations and representatives of other governmental agencies.
  • Performs special projects as assigned and related work as required.

EDUCATION REQUIREMENTS:

Education and Experience Guidelines:

  • Four (4) years of increasingly responsible experience performing a variety of accounting, financial and statistical record keeping and financial reporting work..
  • Completion of advanced educational training in accounting, business administration, finance or a closely related field is highly desirable.

EMPLOYMENT STANDARDS:

Knowledge of:

  • Generally accepted accounting standards and principles and practices of financial and statistical    recordkeeping.
  • Laws, rules and regulations governing maintenance of financial records.
  • Budget development and fiscal control methods.
  • Financial management and public relations theories, methods, and practices and their appropriate application to a variety of billing and customer service activities.
  • Purchasing and fiscal control principles and practices.
  • Principles of supervision, employee development and performance management.
  • Financial research and analysis methods.
  • Personal computer operation and spreadsheet software applications.

Ability to:

  • Exercise discretion and maintain confidentiality.
  • Use tact and diplomacy in the resolution of errors and disputes.
  • Independently interpret and apply complex regulations, rules, policies and procedures.
  • Plan, organize, and supervise financial recordkeeping and reporting functions.
  • Validate and ensure the accuracy of fiscal information and data.
  • Coordinate purchasing and account payable functions and related activities.
  • Analyze accounting records; and make computations to resolve problems.
  • Prepare clear, concise and accurate reports and financial statements.
  • Communicate effectively orally and in writing.
  • Adjust to continuous change and/or frequent interruption.
  • Operate a calculator by touch, personal computer and other standard office equipment.
  • Establish and maintain effective working relationships established during course of work.
  • Perform essential duties of job without causing harm to self or others.

OTHER:

  • FLSA status for this position is Exempt.
  • Applicants for employment must successfully pass a pre-employment criminal history and background check, a medical examination and/or drug screening, and a have an acceptable reference and employment verification check. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.
  • The probationary period for this position is one year.

To Apply:  Interested applicants can apply by submitting their resume and District application no later than p.m., August 14, 2020 to Debra Tierney, Office Manager at (redacted). Applications can be mailed to 3344 Mission Avenue, Carmichael, CA 95608. The most qualified candidates will be selected to appear for an oral interview.

Application-for-Employment.pdf